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Six Tips for Keeping Your Team Connected While Quarantined

There is no doubt that these are challenging times. With only essential businesses open for face-to-face transactions during the pandemic, other businesses have closed or are operating on a remote basis. 

Those working remotely must reimagine their positions and adjust to the lack of immediate interaction, direction, and oversight that is readily available in a physical workspace. Employees used to an informal, collaborative office environment must pivot 180 degrees and function individually while mastering the various technologies that allow them to communicate with coworkers and clients.

How can human resources professionals and supervisors help their team adjust on the fly? First, they can think of this as an opportunity to create a new normal, where in the world post-coronavirus there remains the option of working remotely effectively and efficiently, perhaps reducing the need for permanent physical office space and its attendant costs, and increasing reliance on emerging technologies. Next, they can implement these six tips to aid in the transition from on-site operations to remote operations.

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Boosting Employee Productivity During Remote Working

Technological advancements have engineered many changes in the labor market; workers are now able to work as freelancers and employers are able to set-up remote teams with little to no hitches. Remote working allows employees the much-needed flexibility to work when they feel most productive without needing to abide by the traditional 9-5 timeline. Employers, on the other hand, are now able to outsource skills overseas, especially talents that aren’t available in their local labor market. Remote working also helps employers to save on overhead costs by eliminating the need for physical offices. Remote working is clearly a good trend for business. 

There is a challenge that plagues remote working, though: How do employees boost employee productivity for a remote workforce? Well, a recent market study by FlexJobs showed that with the right management techniques, 66% of professionals are happier and more productive working from their homes than in an office. Many workers argue that they get less distracted when working from remote locations because there are no unnecessary impromptu meetings, no office drama or politics, and no bosses breathing down their necks.

But while that could be true, managing a remote team’s productivity isn’t as easy or straightforward as some studies make it seem. Employers live with the constant fear that their remote workers might relax and fail to deliver services efficiently or up to the needed standards. That is why you need to learn the following proper management tips for leveraging the flexibility of a remote workforce without sacrificing productivity. 

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Work (from home) Wellness

sleep at work workload

Kaiser Permanente: 10 tips to enhance your well-being while working remotely

Get dressed

As enticing as it is to work in your pajamas, it is not a recommended practice. Getting dressed, brushing your teeth and fixing your hair can help you transition into your workday and make you feel more confident (as well as help you avoid that terrifying moment when your video conferencing camera switches on).

Set aside a designated work area

Create and keep a dedicated workspace. Whether it’s a home office, a desk in the corner of your living room or even the kitchen table, make sure it works for you. Pay attention to your body position and eye strain, making adjustments as needed. Try to make your workspace a place you enjoy going to each day by surrounding yourself with things that inspire you. This can help you focus and do your best work.

Schedule walking meetings

Walking meetings can be done virtually. This works especially well if both participants are working remotely and commit to the walk. Snap a picture of where you are walking and share it with your walking buddy!

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Why Driving is Currently the Safest Form of Business Travel

405 million long-distance business trips are taken in the U.S. each year — a number that's greater than the entire American population. However, due to current flight and business restrictions, and health risks posed by traveling in general, this number is set to plummet. Thankfully, essential businesspeople can still keep their pressing appointments by vehicle, which, if the definition of “safest” is specific to illness avoidance, is currently the safest mode of travel. Of course, traveling by car confers other benefits now that road trips are vastly more efficient.   

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3 Ways to Promote Sustainable Commuting in Your Workplace

With environmentalism no longer a niche cause and now firmly at the forefront of the average commuter’s conscience, thinking green can now be considered the norm. As such, businesses big and small across the world are beginning to implement eco-friendly practices within their operations, in an effort to satisfy consumer demand and, in ethical terms, to reduce their contributions to global pollution and waste.

 
But how do you instil a similar mentality in your employees to ensure your business operates sustainably from the ground up? Well, today, we’re looking at exactly that - offering up three ways you can promote more environmental forms of commuting within your workforce, reducing the use of cars (one of the biggest causes of pollution) as a result.
 
 
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3 Tips to Prime Your Home Office for Creativity and Productivity

When working from home, it’s difficult to separate your personal life from your work life. So, it’s essential to optimize your home office for creativity and productivity so that you can reap the rewards of remote working, without compromising on the quality of your work.

 
That’s why in this article, we’re offering our top tips so that working in your home office always seems appealing. From decluttering the space to decorating the walls and creating ‘zones’, we’ll leave you inspired to make your office a haven for efficiency.
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How to Recognize Work Addiction in the Workplace

The growth of technology combined with the idea that we need to work harder to achieve more is a popular concept in the modern workplace. And, according to a study by Techtalk, 55% of US employees have admitted to checking work emails after 11pm. Research by Harvard Business Review also shows the average CEO works 62.5 hours a week - around 21.3 hours above the global baseline of 41.2 hours.

As technology makes it increasingly easy to push beyond the 9-5, Lucinda Pullinger, Global Head of HR at Instant Offices provides pointers on how US workers can recognize the difference between committed working habits and work addiction.

With smartphones, computers and apps at our fingertips, we’re able to maintain a constant connection to our work. In theory, these tools should make our workdays shorter and more efficient, but constant distractions and the inability to disconnect can lead to longer work hours and less to show for it.

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Giving Your Employees Space Will Boost Employee Engagement

Lots of managers contact their staff members outside business hours and 28.57 % expect to get responses with three hours, according to a survey conducted by Challenger, Gray & Christmas. Bothering employees outside business hours may feel necessary. However, doing so will be detrimental to employee engagement. In the digital age, it’s all too easy to text or email staff members when they are trying to enjoy some downtime at home. When you avoid contacting your employees off the clock, they’ll be less prone to burnout, will be at lower risk of developing mental health issues and illnesses and will feel more respected.

 

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How to Recognize the Signs Before You’re Burned Out

According to a WHO questionnaire, around 27 working days are lost per year by US workers suffering from depression, nine of them because of sick days or other time taken out of work, and another 18 reflecting lost productivity.

Following these recent statistics, Ciara Morrison, Head of HR and Talent at Instant Offices identifies the early signs of Burnout and how to effectively avoid hitting rock bottom: 
If your work and family life are consistently stressful, you’re almost certainly at risk of burnout. Most people only realise that they are truly burnt out when it’s too late and then they need to work towards eliminating the symptoms, often while still having to deal with the stresses that caused it in the first place. 
But by keeping an eye out for warning signs can help you make changes proactively, making it easier to prevent burnout, while you still have the will and motivation to make the changes required.

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4 Business Improvement Tips to Reduce Stress in the Workplace

Stressed-out employees aren't productive workers. For that reason alone, on top of the interpersonal benefits, companies should always be working to reduce stress in the workplace.

It isn't an easy task. With deadlines to meet and clients to land, everyone will occasionally be on edge. But by implementing certain policies and procedures, any workplace can improve in this area. 

The key is for HR and management to sit down and discuss this issue on an ongoing basis. By continually assessing and monitoring progress, business improvement strategies can be instituted to keep things running more smoothly. The following four tips will help any organization start to destress. 

1. Set Clear Expectations 

Few things are as frustrating as moving goalposts. When managers change expectations or — even more infuriatingly — deadlines, it not only makes that specific project more difficult to complete, but also leaves employees swimming in uncertainty about the future. 

Many psychological studies indicate this type of management is highly unnerving for employees.

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Insightlink Communications are experts in employee survey design, data collection and analysis. Since 2001 we've helped companies of all sizes measure and improve their employee satisfaction and engagement.



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Recent Posts


How Can Small Businesses Get Through Tough Times

How to Manage Workplace Disruption During The COVID-19 Pandemic

Now Is Actually The Perfect Time To Measure Employee Engagement

Six Tips for Keeping Your Team Connected While Quarantined

Boosting Employee Productivity During Remote Working

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